Completed projects

Academic IT - completed projects

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WebLearn was upgraded on 27 April (version 11-ox5), to include the latest available software fixes and enhancements.

WebLearn now contains the option of setting up assignments to be submitted and marked anonymously. This facility is being rolled out to support the increasing requirement for submission of coursework online. Any interested departments should be directed to

The facilities for the use of Replay Lecture Capture at the Exam Schools were improved with the addition of PCs and AV equipment to one large and one small teaching room. Guidance for those wishing to improve their own facilities for lecture capture has been updated and is available on the Replay Lecture Capture web page.

During Michaelmas Term 2016, a consultation exercise was run to support the implementation of the Digital Education Strategy. Departments and faculties were asked to consider current and future use of technology for teaching and learning within their subject area, to identify important areas for resourcing from the perspective of academic staff and students. Priorities for digital education included the need for a review of the VLE and improved support for computer based exams (updates on these projects are included on the Academic IT projects page). These and other findings will help to set priorities for future Academic IT projects, support services, and clarify and agree the resources needed to develop digital education at Oxford. 

A new version of WebLearn (version 11) became available to staff and students returning in Michaelmas term 2016. The new version included the latest available software fixes and enhancements, including improved usability on mobile devices, and better tools to support teaching and learning. 

Student Systems - completed projects

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The now obsolete student records system, OSS, was switched off in Trinity term 2017. Data that needs to be retained has been identified and stored separately.

Undergraduate fee statuses are now automatically calculated in eVision, and a fee status of ‘Home’, ‘EU’, ‘Islands’ or ‘Overseas’ will be calculated for approximately 95% of undergraduate offer-holders that meet specific conditions in the system. The remaining ‘Query’ fee statuses are assessed manually by the Student Fees team and individual records are updated as soon as assessments are finalised.  

Students were given access to online examination timetables via Student Self Service earlier this term following a successful pilot with a number of MBA students at the Saïd Business School. The online timetables replace paper copies for students. College administrators can access their students’ latest examination information through a new eVision screen.

A new eVision report, released in November 2016, calculates applicant-specific fees and costs information to be added by mail merge to the departmental Offer Letter (graduates only) and Financial Declaration Form (graduates and undergraduates). The functionality is currently available for all colleges, and University Admitting Bodies (UABs) in MPLS departments as they pilot the new Offer Letter, before the functionality is rolled out to other divisions. Users of the new report will be asked for feedback via a brief online survey, which will be sent out at the end of March, and the results will feed into a review of the pilot.

An upgraded and enhanced version of the Admissions Decisions Support System (ADSS) was made available in October 2016 for the 2016-17 admissions cycle. New features were also developed to ensure that those colleges previously using the ADMIT system were provided with the required replacement features for ADMIT, which will no longer be supported from the 2017/18 academic year. 

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