The evaluation team consists of four sub groups, which will evaluate different aspects of each supplier's proposal:
- Technical sub group - evaluating technical aspects, such as security, performance, and user authentication
- Functional sub group - evaluating functional aspects, such as how easy the VLE is to use, and how well the VLE would support teaching and learning at Oxford
- Implementation and support sub group - evaluating the suppliers' approach to working with the University to support a smooth implementation of the VLE
- Commercial and legal sub group - evaluating the commercial terms of agreement, and price
In each evaluation sub group, evaluators, and subject matter experts will be responsible for reviewing and scoring the proposals, based on written submissions, supplier presentations and demonstrations. The functional sub group will take into account of feedback from usability testing, and sessions to try out the alternative platforms.
VLE Review User Group – representing you
During the selection process, the User Group will form a major part of the functional evaluation sub group. With a range of users of VLEs on the group, they are ideally placed to represent people in their division to ensure Oxford’s needs are met satisfactorily. To find out who your User Group representative is, or read more about their involvement in the VLE Review supplier selection process, please refer to the VLE Review governance page.
VLE Review Project Board – providing assurance
The Project Board will examine a report that recommends a preferred option and a reserve option, and any other evaluation evidence that it may call for. It will challenge the process where necessary, and select a preferred supplier for endorsement by the Education IT Board. The key question the board will consider is, ‘given the selection criteria and process, do we have confidence that a credible and evidenced recommendation can be made?’. Further details about the Project Board’s involvement in the VLE Review selection process, please refer to the VLE Review governance pages.
Staff and students involved in usability testing and sessions to try out the alternative VLEs
Many people have been invited to take part in usability testing and sessions to try out the alternative VLEs. The project has worked with Oxford University Student Union to promote the activities to a range of students. In addition VLE Review User Group members, WebLearn User Group members and WebLearn Coordinators have been invited to participate, as well as those students and staff who expressed an interest in being involved in usability testing.