How to manage Oxford Unviersity committees in SharePoint Online
What is the Committee Solution?
The Committee Solution has been available to members of the University in SharePoint on-premise since 2012 as a result of requests for enhanced support for several high profile committees. It is now also available in SharePoint Online. The committee template is a business critical part of SharePoint functionality in the University. It enables many important committees to administer their activities using calendars and document libraries.
The 'Oxford Committee' SharePoint Online site template is based on the standard 'Team site' template. It is the only predefined template that is provided for SharePoint Online users. The default configuration meets the basic requirements to manage committee documents. Additional functionality can optionally be used if the committee’s document management requirements are more complicated. The aim of the Oxford committee template is to make it simple and intuitive for members to find the documents they need and for committee administrators to manage their committees.
Functionality of the committee template
Configurable home screen with committee name, details of the committee and dates of the next meeting
Announcements section on home screen to share committee news
Ability for users to access documents for ‘next’ and 'last' committee meetings from the home screen
Meetings automatically move between 'Next', 'Last' and 'Neither' according to the date
Documentation for past meetings is easily located and accessible
Committee calendar with all committee meetings, past and future, and their details
Meeting documentation can be assigned to be 'above the line or 'below the line'
Ability to control Document Library with different level of permissions
Document security levels that define who can access which documents