|The Nexus365 project is now close to completion having migrated approximately 64,000 accounts to the new service.|
The Nexus365 project is upgrading the centrally managed email and calendaring service (that is part of the Nexus service provided by IT Services) to the hosted cloud-based Microsoft Office 365 service. Users will also have access to a number of other Office 365 applications including OneDrive for Business, Skype for Business, Groups, Teams, and Delve. The new service is called Nexus365.
Reasons for making this change are:
- There is widespread desire from users for increased mailbox quotas and it would not be cost effective to increase the existing Nexus mailbox capacity.
- The hardware that supports email/calendaring becomes unsupported in September 2018. It would not be cost beneficial to continue hosting the email service on-premise.
- The University can benefit from the advantageous JISC (Joint Information Systems Committee) negotiated amendments to the Microsoft Office 365 agreement, under which many other research-intensive Universities have already made this change.
- To migrate current student/staff Nexus mail (and calendar) accounts to Nexus365 and to provide significantly more storage space.
- To make available to students and staff OneDrive for Business, Skype for Business, Groups, Teams, Delve and Planner.
- To improve the end user experience in obtaining Office 2016.
- To ensure the central IT Service Desk has appropriately trained staff and supporting materials to support this service.
- To upgrade and improve the security of our email environment.
- To identify current non-Nexus mail units who wish to take advantage of the Office 365 environment and to investigate a suitable process for moving them to Nexus365.
This upgrade will bring benefits to end-users and be advantageous for the University as a whole.
The main benefits for the user will be:
- A much increased mailbox quota – up to 50GB from 2-3GB.
- Access to OneDrive for Business with 5TB of cloud storage (this will complement, not replace, existing shared drives and systems and is not intended for sensitive data).
- Access to Skype for Business, Groups, Teams, Delve and Planner.
- An easier mechanism for downloading Microsoft Office 2016 to your personal machines, for personal use, whilst a member of the University.
Advantages for the University as a whole are:
- Greater capacity and resilience to meet future needs.
- Better utilisation of the Nexus team.
- Improved email protection for users through Office 365’s up-to-date security measures. Additional security tools are also being implemented after migration.