SharePoint Online

The University’s current on-premise SharePoint service is being moved to the Cloud - it will become SharePoint Online, part of the Nexus365 suite of applications.

We anticipate that SharePoint Online will be available to colleagues across the University in Michaelmas term 2020, towards the end of the year.

Moving to SharePoint Online

Existing SharePoint sites will need to be moved to SharePoint Online and it will be the responsiblity of site owners to do this. IT Services will be providing some guidance and support for this.

Benefits of SharePoint Online

The functionality of SharePoint Online within Nexus365 is currently in a scoping phase, but will include several new features and additional benefits, such as:

  • Improved search and navigation – you will be able to search for documents across all SharePoint sites that you have access to
  • Increased storage and resilience
  • Better tools for co-authoring of documents
  • Better access from mobile phones
  • Responsive pages across the board
  • Integration with Microsoft Tools such as PowerAutomate (formerly Flow) and PowerApps
  • Simpler, flatter structure
  • Improved permissions model for managing access to documents
  • Easier ability to add permissions for people external to Oxford University 
  • Maximising the University’s investment in Office365
  • Reducing energy use through decommissioning of on-premise servers.

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  • We are working with a small group of early adopters, who will help shape governance and best practice for SharePoint Online by creating sandpit sites and then sharing their experiences and findings. 
  • We are working with Information Compliance, InfoSec and others to set up the governance of SharePoint Online, including compliance, retention policies and other sensitivities

SharePoint Online will be available by Michaelmas term, towards the end of 2020.

Sites will need to be moved to SharePoint Online within the next year or two, with a hard deadline of 2023, when the current SharePoint goes out of support from Microsoft. It will be the responsibility of site owners and Site Collection Admininstrators to carry out this move.

  • SharePoint is available as part of Nexus365
  • Existing SharePoint sites have been successfully and appropriately moved to SharePoint Online
  • Once the above have been achieved, services that are no longer required - such as on-premise SharePoint and WebLearn - can be considered for decommissioning.