HR Systems

HR Systems works in collaboration with IT Services on a range of projects to continually develop our products and services to meet business needs.

We have identified a rolling three year pipeline of planned system developments and initiatives. This page provides an overview of the projects in progress. For more information, please contact us at hris@admin.ox.ac.uk.

Current projects

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Following a Focus programme review, we are working with a range of departments to pilot the leave, absence and timesheet functionality in HR Self-Service.

The pilot includes participants from: 

  • Faculty of Classics
  • University Human Resources
  • Nuffield Department of Medicine (Ludwig Cancer Research and Big Data Institute) 
  • Department of Physics

Objectives include:

  1. Implement online timesheets for over 350 casual workers; and 
  2. Manage leave requests within HR Self-Service

Project update - July 2021

We are delighted to confirm that the first three pilot groups are now live and using HR Self-Service for managing leave and timesheets. These include:

  • Big Data Institute (NDM); 
  • University HR (UAS); and
  • Ludwig Cancer Research (NDM)

Classics and Physics will adopt elements of this functionality at the start of the 2021-22 academic year.

Resources to support these pilot groups in managing annual leave and sickness, and timesheets are now available on the Staff Gateway. These include demonstration videos and Frequently Asked Questions which may also be of interest to departments looking to adopt this functionality in the future.

HR Systems is currently working on plans for the next project to bring more departments on board. Work is expected to begin in Michaelmas term.

If you have any questions about this project, please contact us at coretime@admin.ox.ac.uk.

This project aims to improve the quality of staff data held within the University's HR system; PeopleXD (formerly CoreHR).

Over a period of 12-18 months, the project team will work with departments to investigate, correct and complete missing data and put in place measures to prevent future deterioration. This vital work will reduce the extensive manual effort required to achieve statutory reporting, funding bids, and meet legislative requirements.

If you have any questions about this project, please contact the HR Analytics team at hr.reporting@admin.ox.ac.uk.

Contact

Programme Manager
Louise Carson
louise.carson@it.ox.ac.uk

Business Change Manager
Mandy Zaccheo
mandy.zaccheo@admin.ox.ac.uk