On-Course Applications (Phase II)

Milestones applications now live

The applications, Transfer of Status (GSO2) and Confirmation of Status (GSO14), moved online from Tuesday 14 May. The Graduate forms webpage has been updated with links that take the student to the On-Course Applications area of Student Self-Service (eVision). Impacted colleagues and students have been contacted directly and a series of online briefing sessions took place as follows:

  • For Directors of Graduate Studies and academics involved in the Milestones processes (recording and slides)
  • For Graduate/Department Administrators with responsibility for aspects of the Milestones processes (recording and slides)

The project team have shared a set of FAQs relating to the launch of these online forms. Role-based guidance is available from the Student Systems webpage.

The next tranche of GSO forms is expected to move online during Michaelmas term 2024.

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The Phase I project successfully replaced ten of the more straightforward paper-based Graduate Studies Office (GSO) forms with online forms, digitised approvals and workflows in eVision. Moving to online applications makes life easier for students, academics and administrative staff, provides a faster, simplified process, and reduces the risk of data breaches.

The Phase II project aims to move as many as possible of the remaining on-courses processes into eVision. Consolidating data collection and administration onto eVision means that applications are stored in one place, and can be accessed and approved from anywhere, via eVision or Student Self Service. Alongside Phase II, the Research Degrees Management System project is looking at a small tranche of more complex GSO forms, used to record and manage post-graduate researcher (PGR) outcomes. 

The project will deliver the following results:

  • Students will have a more consistent, intuitive digital experience and faster turnaround times
  • Administrative processes will be simplified and consolidated onto a single common solution, reducing off-system activity
  • Academics and administrators will be able to view and action applications within eVision
  • End-to-end processing time will be reduced
  • Personal data will be held securely within a supported system
  • Data visibility, quality and reporting capability will be improved

The project outcomes listed above will deliver the following benefits:

  • Improved student and staff satisfaction with the process
  • Time savings for academic and administrative staff
  • Reduced risk of data breaches
  • More effective monitoring of policy adherence 

This project is being managed as an Intervention under the University’s Digital Transformation programme. The project team meets weekly with a Review Group comprised of central, divisional and college stakeholders to ensure the eVision solution meets their requirements and to get sign off on any process changes or business decisions.