The Phase I project successfully replaced ten of the more straightforward paper-based Graduate Studies Office (GSO) forms with online forms, digitised approvals and workflows in eVision. Moving to online applications makes life easier for students, academics and administrative staff, provides a faster, simplified process, and reduces the risk of data breaches.
The Phase II project moved as many as possible of the remaining on-courses processes into eVision. Consolidating data collection and administration onto eVision means that applications are stored in one place, and can be accessed and approved from anywhere, via eVision or Student Self Service. Alongside Phase II, the Research Degrees Management System project is looking at a small tranche of more complex GSO forms, used to record and manage post-graduate researcher (PGR) outcomes.
Change of Programme of Study applications
The project's final application, Change of programme of study (GSO.28), moved online on 7 October 2025. The link on the Graduate forms webpage now takes the user to the On-Course Applications area of eVision.
Role-based guidance
Updated role-based guidance is available on the ‘On-Course Applications’ tab of the eVision User Guides and Quick Reference Guides webpage.
Change in Supervision Arrangement applications
The application, Change of supervisor or appointment of joint supervisor (GSO.25), moved online on 25 February 2025. The link on the Graduate forms webpage now takes the user to the On-Course Applications area of eVision.
Suspensions applications
The applications, Suspension of status (GSO.17), Suspension of status for maternity, extended paternity and adoption leave (GSO.17b) and Return from suspension of status (GSO.17a), moved online from Tuesday 5 November. Links on the Graduate forms webpage now take the user to the On-Course Applications area of eVision.
Impacted colleagues and students have been contacted directly and a series of online briefing sessions were held. The sessions were aimed primarily at Graduate Studies Administrators and department administrators involved in the administration of suspensions for postgraduate students. DGS's and supervisors may also find the content useful. One session was recorded for those who were unable to attend. You can view the recording and slides. A set of FAQs relating to the launch of the suspensions online applications is available.
Milestones applications
The applications, Transfer of Status (GSO2) and Confirmation of Status (GSO14), moved online in May 2024. Links on the Graduate forms webpage now take students to the On-Course Applications area of Student Self-Service (eVision).
The project team shared a set of FAQs relating to the launch of these online forms, and role-based guidance is available from the Student Systems webpage.
