Telephony replacement: digital lines (VoIP telephony)

BT plans to switch off all analogue telephone services in January 2027 which means the University needs to migrate its critical and analogue lines from the current Chorus telephony service to a chosen alternative solution by that deadline. 

The Chorus service contract (provided by ATOS/Mitel) ends in July 2026 and the University is taking this opportunity to move to a new cloud-based supplier.

Aligning with the University’s Microsoft First policy, the preferred new service will be Microsoft's Telephony over Teams (subject to approval by appropriate decision-making bodies).​There are approximately 3000 University or college staff already using Telephony over Teams.

What are digital lines?

Digital lines refer to VoIP (Voice Over Internet Protocol) telephony, as opposed to analogue lines that use dedicated copper wiring and network infrastructure.  If you have a Chorus desk phone, this uses VoIP telephony which is a digital line.

What does this mean for my college or department?

All existing Chorus desk phones will be removed and staff will start using a new telephony service that, for most, will be accessed via a dial/keypad on their computer using the speaker or a headset. The project will coordinate the move to the new service for all telephone numbers, but will not supply personal handsets or headsets. 

There are also approximately 9000 shared phones in common areas, for example in Reception areas, which are likely to require handsets.  A decision on how these will be funded requires further investigation.

Detailed information 

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Date Activity
February to May 2025 (estimated) Ascertain college and department requirements for shared area digital lines and equipment
Trinity and/or Michaelmas term 2025 Proposal of appropriate solution, migration process and schedule, consultation on charging model, support model and pricing information as well as briefing of appropriate bodies (for example, committees)
From September 2025 Migration to appropriate solution, facilitation of new equipment purchasing and management of new service

 

  • The project will cover the upfront cost of migrating centrally managed digital lines assigned to an individual to the new service, but will not provide personal handsets or headsets. Departments and colleges will be able to purchase handsets for their telephony users, if required.  See further information on how to do so on the IT Help website
  • Colleges and departments will need to consider reviewing equipment needs carefully in advance and to consider whether handsets will still be required by line users in future years. Some University departments have already begun an equipment amnesty and decommissioned handsets that are no longer used, for which the project will arrange secure disposal 
  • Further investigation to understand the future need for shared phones in open areas, for example in Reception areas, is required to determine the funding arrangements for replacing these and this will commence in Hilary term 2025
  • A charging model for operating the digital lines after migration will be considered as the new preferred solution(s) is approved at the University level.  Consultation on the new charging model will commence in Michaelmas term 2025

Information about the new service model will be shared when available.