Enhancing our internal digital communications will help ensure everyone at Oxford gets timely, relevant and accurate news and information from the University – allowing them to find and share the information they need to study and work, in support of our mission of teaching and research.
OxIntranet
We are working to deliver a single intranet for Oxford, so that every individual gets a consolidated view of all the news and content relevant to them, all in one place.
OxIntranet will offer a high-quality user experience for both audiences and content creators, with a simplified publishing process and improved findability.
Based on SharePoint technology, it will be underpinned by accurate and up-to-date people data, so that information can be shared with audiences based on the part of the University they are in (for example, a college or a department). These changes will improve the visibility and impact of internal communications.
In 2024, we partnered with a software provider called AppSpace to test its intranet technology with a small number of departments and colleges. However, we took a decision in September not to pursue this solution because it did not meet Oxford's needs.
The learnings from the proof of concept have given us greater clarity on the platform we need. As a result, we now plan to move forward with an enhanced SharePoint Online intranet, enhancing functionality and service on our existing platform. More details will be provided in the coming weeks.
We will work with representatives across the University on the new intranet in 2024/2025, with an initial focus on ensuring we have a destination for internal content that is currently on Oxford Mosaic, which reaches end of life at the end of 2025.
Wider communications enhancements
In the future, we will also explore enhancing our email tools, as well as exploring the opportunities provided by enterprise social networking and artificial intelligence tools.
Project Governance
The project is overseen by the Intranet and Internal Communications Project Board under the governance for the Transforming Oxford's Digital Communications Programme. Further information is provided on our programme page.
Further information
If you have any further questions, please check our Frequently Asked Questions or, if you are unable to find what you need there, please email us at transformingdigitalcommsprogramme@it.ox.ac.uk.
