Migration Project

Moving our content to the new platforms will be a large undertaking, and the Migration Project will ensure this critical activity receives the level of attention needed. 

Content currently hosted on Mosaic and Oxweb will be prioritised for migration to the new platforms. This is because these platforms are built on technology that is going out of security support in October 2026. The Migration Project is working hand-in-hand with the Web CMS, Intranet and Oxweb development teams to ensure migration takes place in a smooth and timely way. 

The Migration Project is currently developing: 

A migration toolkit: 

• The toolkit website will provide guidance, training, and support to help content editors from start to finish with the migration process from Mosaic to Fresco. Our pioneer site owners have recently been granted access to the full toolkit, enabling them to trial it and provide valuable feedback. In the meantime, you can start preparing your site using our Pre-Migration Checklist to ensure a smooth transition when the time comes. 

The migration timeline 

• This will include confirmation of the overall timelines for each migration path and details of how and when we will allocate each site to a migration slot. More information on this is provided in the Migration Timelines section below. 

A resource model  

• This plan will clarify who has responsibility for different aspects of migration, including who is supporting each migration path, what support is offered, and how to access that support. 

Migration processes  

• These will explain how each migration will be undertaken including what might be automated and where manual effort will be required. More information on this is provided in the Migration Processes section below. 

Further information about the Migration Project will be share on this page and directly with content owners and editors.

If you have any questions not addressed on this page, please visit our Programme Frequently Asked Questions or contact us via the migration mailbox.

Migration Timeline 

Migration of content from the Oxford Mosaic platform and Oxweb started in the summer of 2025, and will run until October 2026, when Mosaic will be decommissioned. 

Migration will take place in tranches, and the timing of each migration will be dependent on: 

• The readiness of each destination platform. For instance, Fresco’s functionality will expand iteratively, so simpler sites are likely to migrate first, with more complex sites migrated later as functionality develops 

• Content owner/editor availability and capacity to undertake the move of their content within the migration window. 

Micro site owners are being contacted now to begin the process of tranche allocation, followed soon by small sites with simple functionality. Planning for larger sites is underway, with their migration slots to be shared later in Michaelmas term 2025. 

Migration processes 

The migration process, roles and responsibilities, and the degree of automation depends on the migration path. The details of each process are being defined, but as general guidance: 

Mosaic to Fresco

Site content will be auto-migrated by the migration team using an automation tool, which copies text, images and attachments into Fresco. This rebuilds the site to look broadly similar to its Mosaic version, though layouts may differ slightly and some features will have Fresco equivalents. 

Once content is migrated, owners will need to review and refine the site before publication. As a guide, a 30-page site typically takes about a day to check and adjust. You will also need to set up users and assign permissions. 

Watch our latest walkthrough video of Fresco and the migration process.

Support and main contact: 

The Migration Project will be the main point of contact for this migration path and will provide a Toolkit and help-desk style support. 

Mosaic to Oxweb

Site content will be migrated manually. 

Details on the process, including the respective roles and responsibilities of the Public Affairs Directorate (PAD) and content owners, will be shared by PAD in due course. 

Support and main contact:

The Public Affairs Directorate (PAD) will be the main point of contact for this migration path for those outside the UAS.  

Mosaic to OxIntranet

The migration process is likely to be manual, although the possibility of some auto-migration is currently being investigated. 

Details on the migration process will be shared by the new OxIntranet support team. 

Support and main contact 

The OxIntranet support team will be the main point of contact for this migration path for those outside the UAS.

UAS migration

In the University Administrative Services (UAS), there is a dedicated project to oversee and support the migration to OxIntranet, OxWeb and Fresco. If you have any questions, you should speak to your current site owner or UAS Communications Lead in the first instance.

Sites not being migrated 

The team have a list of sites which site owners have said do not need to be migrated. Unless you request otherwise, these websites will remain live until the Mosaic platform is decommissioned in October 2026. If you would like your website to be deactivated before then, please complete this form.

If you’re in any doubt about who to contact for any of the migration paths above, please do not hesitate to contact the Programme mailbox and we’ll point you in the right direction.

What you can be doing now 

If you're not part of an early adopter group for Fresco, or a pioneer for OxIntranet, there's no immediate action needed — the team will be in touch to to confirm your migration tranche and start date. 

In the meantime, you can start preparing your sites for a future move to Fresco using our Pre-Migration Checklist. While it is primarily designed for migration from Mosaic to Fresco, it also includes useful guidance on general best practices and web sustainability, such as deleting draft/outdated pages, and converting file types. 

More information: 

Further information about the Migration Project will be shared on this page and directly with content owners and editors.

If you have any questions not addressed on this page, please visit our Programme Frequently Asked Questions or contact us via our Programme mailbox. 

You can also find information specific to Fresco and OxIntranet on their respective project pages. 

Other resources: 

• Digital Communications site – access guidance and supporting materials to improve your content ahead of migration, including Oxford's new Digital Content Strategy, and join the growing Communications Network for collaboration and advice. 

• The UX Champion's network  promotes a user-centred culture across the University, integrating UX principles into product development and service delivery, supporting cross-department collaboration, and mentoring colleagues to enhance UX practice.